Executive Assistant

Executive Assistants at DCKAP are proactive and organized professionals who provide dedicated administrative and operational support to technology leaders. They manage executive communications, calendars, client coordination, meetings, and day-to-day activities, ensuring seamless collaboration across teams and time zones. With strong communication skills, attention to detail, and the ability to work independently in a remote environment, they help the executives stay more focused, connected, and productive.

The Role

In this role, you will:

• Act as the primary point of contact between executives, employees, clients, and external stakeholders, ensuring smooth communication and coordination.
• Manage executive inboxes, draft and respond to emails, prioritize communications, and ensure timely follow-ups.
• Coordinate calendars, schedule internal and client meetings, manage time-zone differences, and handle scheduling conflicts.
• Schedule and coordinate calls with US-based clients and global stakeholders, including participating in late-evening or night calls when required.
• Arrange executive travel, accommodation, and related logistics.
• Track expenses, maintain records, and prepare periodic expense reports.
• Prepare and format professional emails, presentations, reports, and other business documents.
• Document meeting discussions, decisions, and action items, and follow up on pending tasks.
• Organize and maintain digital files, records, and business correspondence.
• Coordinate with remote and distributed teams, ensuring smooth day-to-day operations and independently managing priorities.

The Requirements

Experience

• Have 1–3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

Expertise

• Excellent written and verbal communication skills, with the ability to draft professional emails and communicate confidently with clients and stakeholders.
• Experience managing executive correspondence, scheduling meetings, coordinating client calls, and handling follow-ups.
• Ability to coordinate with US-based clients and work across different time zones.
• Flexibility to work overlapping shifts with US business hours, including late-evening or night calls when required.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently in a remote environment with minimal supervision and take ownership of responsibilities.
• Discretion, attention to detail, and the ability to handle confidential information.
• Proactive, adaptable, and capable of managing multiple priorities effectively.

Tools + Skills

• Good working knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets, and Google Meet.
• Familiarity with digital collaboration tools, virtual meeting platforms, and remote work applications.